Understanding Landscape Design Service Agreements: A Client's Guide

You've interviewed designers and chosen your pro. Before work begins, you need a clear agreement. Contracts protect both parties—defining scope, communication, payment, and document ownership. Here's how to navigate the agreement process.

Note: This is informational, not legal advice. Designers should consult attorneys. ASLA standard forms are a helpful starting point.

Agreement Types

• Letter of Agreement: Simple projects. Straightforward services outline and payment terms.
• Formal Contract: Complex projects. Standard format with definitions, cross-referenced clauses. Both are legally binding.

Essential Sections

• Services (Scope of Work): What's included.
• Client Responsibilities: Site info, surveys, HOA rules required before starting.
• Compensation & Payments: Hourly, lump sum, or hybrid.

Services: Basic vs. Supplemental

Basic services = agreed scope (e.g., concept design, planting design, construction administration). Supplemental services = client-requested additions outside basic scope (e.g., major revisions after final approval). Rates for both defined in contract.

Client Responsibilities

Designer needs: survey plat, HOA rules, possibly professional topographical survey (for grading plans). Varies by project constraints.

Payment Structures

• Hourly: $50–$250+/hr depending on pro type.
• Stipulated/Lump Sum: Fixed total (not-to-exceed), often phased: e.g., $15,000 = 10% down, 30% concept, 30% construction docs, 30% construction admin. Payments due at phase completion.

Copyright & Document Ownership

Designer provides drawings (concept or full construction set). Copyright remains with designer. Standard transfer: nonexclusive license allowing you to build the project—share with contractors, etc. Designer retains rights for portfolio, marketing, other clients.